Career Center

Department Chair Secretary - Pharmaceutical Science

St. John's established in 1870, has three New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.

A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.

Department: Pharmaceutical Science

Specific Job Title: Department Chair Secretary

Reports to: Vijaya Korlipara

Campus: Queens

Job Summary:

• Greet all visitors in a professional and timely manner.
• Answer all incoming calls and respond or direct them accordingly.
• Manage and coordinate Chairperson's calendar, including scheduling appointments with faculty, staff, administrators, and students.
• Work with secretaries and staff; and manage work-study students in the immediate office.
• Assist the Chairperson in the preparation of Personnel Action Forms (PAF).
• Schedule faculty classroom evaluations for the Chairperson.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Coordinate with the Assistant Chair and Chairperson in the preparation of Annual Faculty Activity Report (AFAR).
• Assist with scheduling faculty and staff interviews for hiring.
• Make travel arrangements and process reimbursements for seminar speakers and interviewees.
• Process all check requisitions and confirm payments to appropriate vendors.
• Maintain, update, and organize all relevant files, including confidential files, for the office.
• Assist Chairperson with preparation and handling of electronic data systems.
• Coordinate and arrange for scheduling of meetings called by the Chairperson.

Competencies:

• Possess excellent computer skills with working knowledge of Microsoft Office applications and proficient use of general office equipment. Ability to learn and use university technology systems and other new technology as needed.
• Demonstrate effective oral and written communications skills.
• Effective interpersonal skills and ability to work effectively in a team and with diverse population.
• Attend professional development activities when required.
• Attention to detail, accuracy and timely completion of assignments are essential.
• Flexible and adaptable in various situations.
• Ability to prioritize multiple tasks simultaneously, problem-solve and maintain confidentiality.

Work Environment:

This position operates in a professional office environment; This position is required to use standard office equipment such as personal computers, printers, etc.

Physical Demands:

While performing the duties of this job, the employee is occasionally required to stand; move about; sit; to carry work and use controls; reach with hands and arms; climb stairs; communicate. The employee must occasionally lift or move up to 10 lbs

Required Education and Experience:

• High school diploma required. Bachelor's degree preferred.
• Minimum of three years of administrative assistant office experience. Experience in higher education is preferred.

Preferred Education and Experience:

• Bachelor's degree preferred.
• Experience in higher education is preferred.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

In compliance with NYC's Pay Transparency Act, the annual salary range for this position is $50,000. St. John's University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.

This position may be relocated to any of St. John's University's physical locations at any time.

St. John's offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John's performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events

Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education.

St. John's University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.



To apply, visit https://jobs.silkroad.com/StJohnsEdu/Careers/jobs/219335







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