Reporting to the Assistant Director of Business Operations, the Fiscal Coordinator is a key member of the financial advising team and provides accurate, high-quality advising and fiscal administration for approximately 250 Student Organization (RSO) accounts, including Community Service and Sports Club accounts, which includes the administration and management of accounts payable and independent contractor processing, cash management, data management, and account reconciliation. The Fiscal Coordinator for Student Programs is a dual role, supporting financial operations for both Recognized Student Organizations in the Center for Leadership and Involvement as well as the Student-Run Coffee shop program housed in the Student Centers department.Working with the Student Centersâ™ Campus Business and Operations Manager, the Fiscal Coordinator has overall responsibility of AP processing for the Student-Run Coffee shop program and the Campus Pub. Responsibilities include processing of financial transactions, accurate record keeping, payment research, and general support for the coffee shop program.
Process accounts payable/receivable for student organizations by evaluating student requests and issue reimbursements to students, customers, and affiliates; reviewing and issuing payments to vendors and independent contractors; tracking income and maintaining physical security of cash and payment data; ensuring the timely deposit of all funds with Maroon Financial; and maintaining accurate records, both physical and electronic, of all transactions and reconcile accounts.
Manage accounts payable for the Student Run Coffee Shops and the Pub by reviewing and processing invoices for payment; maintaining accurate records of invoices and their submission; coordinating with the Campus Business and Operations Manager to reconcile accounts; conducting invoice and account research, troubleshoot AP issues, and communicate with vendors when necessary; serving as a back-up time approver for student employees; and ordering office supplies and equipment.
Serve as a key customer service representative for the Financial Operations office by advising student organization leaders on payment methods for executing their programs and events; responding to inquiries from students, staff, and vendors; providing timely and accurate information; and working in conjunction with the Assistant Director to support and oversee a team of student Coordinators working in the office.
Serve as a member of the Center for Leadership and Involvement staff by attending weekly staff meetings and serving on CLI internal committees.
Display emotional intelligence.
Celebrate diversity and inclusion.
Foster partnership and collaboration.
Communicate effectively and with influence.
Exemplary customer service skills, sound analytical skills, and strong attention to detail required.
Clear and concise verbal and written communication is required.
Must successfully identify priorities and recognize and resolve or refer problems.
Must work effectively with supervision both independently and as part of a team.
Education, Experience or Certifications:
High school diploma or GED required.
Two years of accounts payable and/or bookkeeping experience preferred.
Experience in a higher education administrative role preferred.
Technical Knowledge or Skills:
Computing proficiency must include spreadsheet, word processing, and internet usage.
Experience with University of Chicago disbursement and procurement policies preferred.
Familiarity with University financial systems including FAS, ePayment, and BuySite preferred.
$20.54 - $30.07 per hour.
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