The Department of French and Italian within The College of Arts & Sciences at Indiana University Bloomington offers courses ranging from elementary language to doctoral seminars, with topics ranging from French dialectology to Francophone media studies; from medieval manuscripts to the Mafia in Italian film. The expertise of our 21 faculty members covers the spectrum of French and Italian language, literature, culture, and pedagogy, and we also sponsor a rich program of co-curricular activities including music, lectures, cooking, and even sports in French and Italian.
The College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. For full diversity statement, please click here.
Facilitates recruitment of graduate applicants, organization of application materials, on-campus visits, communication regarding admission and financial support, and orientation when new students arrive on campus. Ensures guidelines for our four graduate programs are clear and complete in PDF handbooks and on our website. Facilitates graduate student registration and moving through the steps to MA degree, PhD candidacy, and PhD degree. Assists with graduate student research and travel funding competitions. Verifies graduate language proficiency in French and Italian based on exams or course work. Furthermore, serves as HRMS personnel approver and payroll processor for the department, as well as alternate manager for all departmental accounts at the IU Foundation.
Level of decision making:
In this position, you will encounter almost as many exceptions to rules as situations where the rules can be followed. Therefore, an understanding of the university's and the department's goals in regard to graduate education is very important, as are communication skills to discuss exceptions with the Directors of Graduate Studies (DGS), the Chair, and the relevant Associate Deans in the College and in the Graduate School. For example, a dual degree student in the College of Arts and Sciences (our department) and the School of Music may think he can get credit for both degrees by taking a music history course, but this is not necessarily the case. Such unusual circumstances must be well-documented in the student's file, and a decision by the DGS in one case could be precedent for future cases. The graduate student services coordinator must review our departmental rules and guidelines regularly and then work with the DGS's to clarify and revise them for current and future students.
Scope and impact:
There are a multitude of rules and procedures regarding graduate study, making the job complex and requiring the incumbent to patiently learn and document the many different cases that arise. The action (or inaction) of the graduate student services coordinator can literally make or break the trajectory of graduate studies for a student, since Directors of Graduate Studies rely on the incumbent to advise on university and college policy, as well as on departmental precedent. Furthermore, students don't always communicate with the DGS as they should, so sometimes it is up to the staff member to notice and point out that the student has missed a requirement or is not progressing as they should. The incumbent does not develop departmental policy, but does give crucial advice to the faculty as they develop policy, and points out when a policy may need to be developed or adapted to new circumstances.
High school diploma or GED and two years of office experience.
Ability to juggle multiple tasks at once, including long-term and short-term projects. Ability to use Microsoft Access and other MS Office software (Word, Excel, Outlook). Ability to effectively communicate and exchange information with a wide diversity of individuals.
Bachelor's degree. Three years of office experience strongly preferred. Ability to use InDesign or other desktop publishing software.
Working Conditions / Demands
Remaining stationary for long periods of time and typing/mousing. Some moderate lifting of office supplies or books may be required periodically.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at firstname.lastname@example.org or by visiting IUPD.
About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.