The Fiscal Coordinator for Student Programs is a dual role, supporting financial operations for both Recognized Student Organizations in the Center for Leadership and Involvement as well as the Student-Run Coffee shop program housed in the Student Centers department.Reporting to the Business Administrator, the Fiscal Coordinator is a key member of the financial advising team and provides accurate, high-quality advising and fiscal administration for approximately 275 Student Organization (RSO), Community Service student organization, and Sports Club accounts, including accounts payable and independent contractor processing, cash management, data management, and account reconciliation. Working with the Student Centersâ™ Campus Business and Operations Manager, the Fiscal Coordinator has overall responsibility AP processing for the Student-Run Coffee shop program and the Pub. Responsibilities include processing of financial transactions, accurate record keeping, payment research, and general support for the coffee shop program.
Process accounts payable/receivable for student organizations:
Evaluate student requests and issue reimbursements to students, customers, and affiliates.Â Â Â Â Â Â
Review and issue payments to vendors and independent contractors.
Track income and maintain physical security of cash and payment data.Â Ensure the timely deposit of all funds with Maroon Financial.
Maintain accurate records, both physical and electronic, of all transactions and reconcile accounts.
Manage accounts payable for the Student Run Coffee Shops and the Pub:
Review and process invoices for payment.
Maintain accurate records of invoices and their submission.
Coordinate with the Campus Business and Operations Manager to reconcile accounts.
Conduct invoice and account research, troubleshoot AP issues, and communicate with vendors when necessary.
Serve as a back-up time approver for student employees.
Order office supplies and equipment.
Serve as a key customer service representative for the Financial Operations office:â‹
Advise student organization leaders on payment methods for executing their programs and events.
Respond to inquiries from students, staff, and vendors.
Provide timely and accurate information.
Work in conjunction with the Business Administrator to support and oversee a team of student Coordinators working in the office.
Partnership & Collaboration
Performance & Execution
Decision Quality & Accountability
High school diploma or equivalent required.
Two years of accounts payable and/or bookkeeping experience preferred.
Experience in a Higher Education administrative role preferred.
Technical Knowledge or Skills:
Exemplary customer service skills, sound analytical skills, and strong attention to detail required.
Computing proficiency must include spreadsheet, word processing, and internet.
Clear and concise verbal and written communication is required.
Must successfully identify priorities and recognize and resolve or refer problems.
Must work effectively with supervision both independently and as part of a team.
Experience with University of Chicago disbursement and procurement policies preferred.
Familiarity with University financial systems including FAS, EPayment, and BuySite preferred.
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR06860
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