At Boston Children's Hospital, success is measured in patients treated, parents comforted and teams taught. It's in discoveries made, processes perfected, and technology advanced. In major medical breakthroughs and small acts of kindness. And in colleagues who have your back and patients who have your heart. As a teaching hospital of Harvard Medical School, our reach is global and our impact is profound. Join our acclaimed Division of Sports Medicine and discover how your talents can change lives. Yours included.
*This position is in Waltham
This Administrative Associate III will be responsible for:
Assisting the supervisor with special projects and preparation of complex reports and documents.
Transcribing and types correspondence, forms, reports and other materials involving complex scientific, technical and/or specialized terminology from recorded dictation or rough draft. Preparing documents using specialized commercial software, such as desktop publishing or graphics packages. Proofreading and editing materials for grammar, punctuation and spelling.
Answering, screening and routing calls and greeting and directing visitors and staff. Providing information within scope of knowledge and authority. Receiving, screening and drafting responses to correspondence.
Scheduling appointments and meetings and maintaining calendars for three ultrasound physicians. Reserving meeting locations, ordering supplies and equipment and preparing agenda. Preparing travel arrangements as necessary. Assisting in organizing and scheduling conferences, seminars and other department programs or events.
Maintaining departmental files, records and databases. Entering information from source documents into computer databases and/or spreadsheets, compiling, printing and distributing periodic reports, mailing labels and other information as needed. Maintaining department/office library of reference books, journals, slides, films and other materials.
Monitoring and maintaining office equipment and supply inventory. Reordering office supplies according to established guidelines and requesting equipment repair services. Receiving and reconciling supply orders and invoices, identifying and resolving delays, billing errors or discrepancies.
Preparing, routing, and tracking administrative forms and documents. Routing materials for required authorizations and monitoring receipt by final destination. Communicating with other hospital departments to resolve delays and errors.
Leading and overseeing work of designated office support personnel. Planning, prioritizing and delegating work assignments, providing feedback and guidance as needed. Serving as a resource on departmental policies and procedures and providing assistance in resolving administrative problems and issues.
To qualify, you must have:
A high school level of educational development and six months in position as an Administrative Associate II.
An in-depth knowledge and understanding of the department and hospital programs, policies, procedures and information related to his/her functions and services.
Initiative in improving operations within area/department, and the ability to assists in implementing changes.
The ability to assist in overseeing the daily activities of co-workers to help plan, prioritize and delegate work assignments.
Boston Children's Hospital offers competitive compensation and unmatched benefits.
Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
Internal Number: 2859195
About Boston Children's Hospital
Boston Children's Hospital is a 395-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Children's offers a complete range of health care services for children from birth through 21 years of age.