Administrative Associate 2 - 74079
Description Would you like to help shape the future of Stanfords School of Medicine as one of most highly prestigious schools in the world? The Pulendran lab in the Institute for Immunity, Transplantation, and Infection is looking for an energetic Administrative Associate 2 to provide administrative or operational support working under general supervision.
Stanford University is an employer of choice in the Silicon Valley, sitting next to, and interacting with, the worlds pre-eminent high tech companies. We offer a variety of benefits beyond traditional medical, dental, retirement and savings options:
This is a culture where you can make a difference working alongside some of the brightest and advanced thinkers in the world.
- Year round art museums, musicals, plays and lectures
- Over 100 annual University division I athletic events
- Complete physical fitness and wellness programs, onsite recreation, equipment rentals and exercise classes
- Events and program for children, sports camps, tuition options
- World class intellectual stimulation through learning and development classes, workshops and onsite conferences from leading edge speakers and faculty
- Work/life and family friendly policies and reimbursement
- Participation in Stanfords social responsibility and sustainable programs for a better world
- Participating in leading edge forums such as Lean In circles, the Design School or D School as it is called, Stanford breakfast briefings with notable CEO speakers and faculty, and authors galore
- Year round festivities and events that honor diversity and social responsibility
- A more stable and balanced work schedule for balancing family and other commitments
- A vibrant university culture that values the uniqueness of each individual
* - Other duties may also be assigned.
- Provide administrative support to Faculty PI with grant proposals, communications, travel planning and reimbursement, purchasing and general lab management support.
- Process and monitor routine financial transactions, which includes ordering for labs as well researching and resolving discrepancies.
- Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
- Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
- Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
- Maintain lab and office supplies and equipment; obtain vendor quotations, as needed. Organize mail and general office organization.
- Maintain approved content on websites.
Qualifications DESIRED QUALIFICATIONS:
EDUCATION & EXPERIENCE (REQUIRED):
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- High school diploma and three years of administrative experience, or combination of education and relevant experience.
CERTIFICATIONS & LICENSES:
- Proficient computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing routine tasks.
- Strong organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize and multi-task.
*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl.
Location: School of Medicine
Job Code: 4102