The Office of Residential Life is seeking to hire Office Assistants to work this summer. This position will support Pre-College Summer Programs, Undergraduate Summer Session, and summer Sports Camps.
The Brown University Pre-College Summer Programs enroll over 5,000 middle and high school students (12-18 years old) from all over the world to engage in first-year college level coursework, and accompanying intellectual growth. Students enroll in courses ranging from one to seven weeks in length, with hundreds of courses to choose from. This is an opportunity for inquisitive students to experience college level academics, participate in fun and challenging activities, make decisions in an independent setting, and learn from and with a diverse group of peers. More information at: https://precollege.brown.edu
Occurring at the same time, the Brown University Summer Sports Camps enroll over 3,000 athletes (6-18 years old) to provide the opportunity and encouragement for each athlete to reach their fullest potential. Participants use competitive spirit and sportsmanship to develop and grow not only as athletes, but as teammates and people as a whole. Camps are coached by Brown's varsity coaches, current Brown athletes, and guest coaches from other universities. More information at: https://precollege.brown.edu/sportscamps/
GENERAL JOB DESCRIPTION:
The Office Assistant position offers an opportunity for undergraduate students to gain practical experience in supporting day-to-day operations and providing customer service. This position demands excellent organizational and communication skills, attention to detail, and the ability to work collaboratively as part of a team. A successful Office Assistant will also exhibit a positive attitude with energy and enthusiasm, flexibility, professionalism, and the interest to work with young students and athletes, and parents from different backgrounds. Office Assistants will be responsible for staffing a reception office in Graduate Center E and a programming supply room in Vartan Gregorian Quad.
PRIMARY JOB FUNCTIONS:
Promote a welcoming and inclusive environment.
Be professional and approachable.
Staff the offices during office hours Monday-Friday between 8:00am-6:00pm. Staff can expect to work a total of 15-25 hours per week.
Attend and participate in Office Assistant Training.
Assist with the assembling of key packets for Sports Camps and Pre-College Programs, as needed.
Answer parent/guardians and student/athlete inquiries in person and on the phone in a professional and calm manner.
Record and respond to phone messages in a timely manner.
Refer parents/guardians and students/athletes to appropriate resources as needed.
Assist with posting notices and delivering important paperwork to Pre-College students/athletes in residence halls.
Create and/or update informational fliers about Facilities, Mail Services, gym memberships, laundry information, Sunday Check-Ins, shuttle schedules, and lockout/ lock change information.
Share information about Facilities, Mail Services, gym memberships, laundry information, Sunday Check-Ins, shuttle schedules, and lockout/ lock change information.
Programming Supply Management:
Manage the Summer Program programming supply room.
Utilize a computer program to keep accurate inventory records of all supplies.
Manage the check out, distribution, and check in process of programming supplies to staff members.
Coordinate and manage the pick up and inventorying process for any new programming supplies that are ordered/purchased during the program.
Organize the supply room daily.
Organize and file paperwork daily.
Scan and archive confidential documents.
Input information into spreadsheets. Ex. Overnight Leave Forms, Roster Changes, etc.
Keep work areas clean, organized, and presentable.
Assist with the mail pick-up/distribution process for office employees, undergraduate staff members, and pre-college student/athletes.
Complete other duties as assigned.
Must be a Brown University undergraduate student.
Finalists receive a conditional offer of employment pending the outcome of a criminal background check.
Brown University students must be making satisfactory academic progress toward graduation, and be in either good standing or academic warning with the University. Students who are in other statuses will not be eligible for employment as of June 15, 2018 and will be compensated for the time they have worked.
Brown University students will be subject to a student conduct check on June 1, 2018, and may not be hired for the summer dependent on the outcome of that review.
$10.10-$11.20 per hour, based on experience
Dates are from May 29- August 17, 2018 (start and end dates are flexible)
Recruiting Start Date:
Job Posting Title:
Summer Office Assistant
Seasonal/Intermittent (Fixed Term) (Seasonal)
Scheduled Weekly Hours:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.
Internal Number: REQ143565
About Brown University
Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Engineering, Executive Master of Healthcare Leadership and the IE Brown Executive MBA.