Assistant Director of Competitive Sports and Facilities
University of the Pacific
January 24, 2018
Assistant Director of Competitive Sports and Facilities
Union Level: Department: Student Life Campus: Stockton Posting Number: 201301255P Full or Part Time: Full Time Number of Months: 12 Work Schedule: Work performed during standard business hours, may require some nights and weekends. Position End Date: Open Date: 01/19/2018 Close Date: Open Until Filled: Yes Special Instructions:
Primary Purpose: Under general supervision responsible for providing leadership, independent judgement, management decisions and direction in the following program areas: Competitive Sports Program (Intramural Sports and Sport Clubs) and Pacific Recreation Facilities.
Essential Functions: 1. Makes independent decisions and provides direct supervision and direction to others in the development and management of a comprehensive Intramural Sports program, including traditional and non-traditional sports, leagues and tournaments.
2. Makes management decisions and responsible for direct supervision, hiring, training and evaluation of one Competitive Sports Graduate Assistant and 30-35 student officials and supervisors.
3. Provides direct supervision and makes independent management decisions in the direction of the day-to-day management of the Sport Club program including 17 Student Sport Club Organizations (350+ members), fiscal management of club funding allocations and tracking all documents and records associated with the program.
4. Plans, develops, teaches and leads officials training clinics and Learn to Play sport clinics for participants for all sports offered.
5. Identifies policy and procedure changes for Competitive Sports Program, suggests and implements suggested changes to the program.
6. Through regular visitations, monitors, evaluates and makes recommendations for all competitive sports events and staff during normal competitive sports contest hours (evenings and weekends).
7. Schedules all Competitive Sports contests and ensures facilities are safe for play.
8. Independently develops and leads Sport Club Leadership development program for sport club participants including annual officer training, in season review of policies and procedures and new officer onboarding program.
9. Exercises independent decision making and provides direct supervision, leadership and direction to the Sport Club Council, a 5 student board responsible for approving Sport Club Policy changes, budget allocations and club discipline matters.
10. Manages multiple budgets, making management decisions, interpreting and ensuring policies and procedures are followed regarding revenues, expenses and reimbursements.
11. Develops action plans and marketing strategies to engage active club member numbers, attract new members and retain existing competitive sports program participants.
12. Coordinates all conduct and reinstatement meetings for the Competitive Sports program, including exercising independent judgement determining outcome of all meetings determining participant and club eligibility and sanctions.
13. Creates and manages a comprehensive calendar of all facility schedules and reservations.
14. Exercises independent judgement managing and coordinates all facility reservations including internal and external group rentals, contracts and invoices.
15. Develops and leads a comprehensive outdoor adventure program (Tiger Escapes) leading students on experiential education day and weekend trips; including making management decisions on destination of trips, size of trips and manages all Risk associated with trips.
16. Prepares participation reports at the conclusion of each activity for use in a year-end report.
17. Represents Pacific Recreation while working with all Student Life and Campus partners of Pacific Recreation to create a dynamic and fully collaborative Recreation program on campus including making independent decisions and recommendations on behalf of Pacific Recreation.
18. Oversees the ongoing evaluation of all related programs, including completing participant evaluations and/or assessments, focus groups, informal discussion and written program surveys. Recommends and implements future modifications based on evaluation feedback.
19. Participates in Division of Student Life events as requested.
20. Preforms other duties as assigned by Director of Recreation and when designated can act in the absence of the Director of Pacific Recreation.
Two (2) years progressive experience to include intramural sports, sport clubs, facility scheduling, customer service, student development, facility management and/or program development.
Masters Degree in student personnel, higher education, sports administration, recreation, exercise science or related field.
Proven ability to lead and supervise staff.
Experience with Intramural Sports programs including league scheduling, IMLeagues or Innosoft FusionIM software and training and developing sports officials.
Experience working with Sport Club Officers and Program Council/Executive Board.
Demonstrated experience in student recreation centers, student activities, student life or student development.
Involvement in professional societies and organizations.
Experience officiating sports at the National Federation of High Schools (NFHS) level.
Knowledge of personnel management and budgeting.
Ability to direct management goals, to facilitate change and create innovative programs.
Interpersonal skills that facilitate collaborative and cooperative environments.
Supervision or leadership of collegiate Intramural Sports and/or Sport Clubs programs.
Demonstrated progressive responsible facility management experience within campus recreation or equivalent experience in another recreational setting.
Standard CPR/First Aid Instructor Certification (to be obtained within 3 months of employment).
Must consistently demonstrate good judgment and decision-making abilities.
Strong knowledge of sports official training and program development programs.
Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
Physical Requirements: The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requires moderate periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Work requires physical ability to stand and walk around for moderate periods of time. Occasional lifting up to 50 pounds.
Work Environment/Work Week/Travel: Work performed during standard business hours, may require some nights and weekends.
Hiring Range: Commensurate with experience, exempt
Background Check Statement: Applicants who are selected as final possible candidates must be able to pass a criminal background check
AA/EEO Policy Statement: University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.
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University of the Pacific is a nationally ranked university with a long tradition of dedicated teaching, small class sizes, practical experience and vibrant residential life. The breathtaking main campus in Stockton, California is home to seven schools and colleges, with more than 80 majors and programs of study. Pacific also has the McGeorge School of Law in Sacramento and the Arthur A. Dugoni School of Dentistry in San Francisco. Total university enrollment is nearly 7,000, with 3,757 undergraduates in an average class size of 19 and a student/faculty ratio of 14:1. Eighty-seven percent of students come from California, with 35 other states and 25 foreign countries also represented. Explore University of the Pacific www.pacific.edu